We’re excited to have your child join our sports camp. Please expect a confirmation text from a member of our staff for a confirmation of your booking. If you have not heard anything within 24 hours, please feel free to get in touch on 07359 198 623. We can’t wait to provide a fun and memorable experience. If you have any questions, feel free to reach out. See you at camp!
Terms and Conditions:
Camp Overview: Your child’s day will involve registration, an hours lunch time with free play, a mix of sports and game challenges that not all includes inflatables. The inflatables involved may be different on different camps and may now always be what are shown on posters and marketing advertisements. Our camps will run from 9am-3pm at the large field behind Rothwell Sports Centre, at the Oulton Raiders Rugby Club, LS26 8EL. Toilets and changing rooms are available.
Eligibility: We will be splitting our camp groups into age groups so all children will be taking part with kids at their similar age group. We ask for all children to be at a mix range between 7 and 11 years old. NO experience is needed.
Camp Schedule: Our camp will be running from 9am-3pm. You can register your child 15 minutes early, any time from 08.45. No parents are allowed to enter the changing rooms due to DBS and child protection reasons. please speak to a member of staff before entering. Pick up times are available from 14.45. If you are running late we ask you to call our team with a followed text message as soon as possible on the number of 07359 198 623. our camp dates are on both 7th and 18th April 2025.
Registration Details: All children must have their parents to fill out this form before attending. All payments must be made before camp. All parents must accept the Ts and Cs before bringing their child to camp.
Fees and Payments: All payments must be made by bank transfer, WE DO NOT ACCEPT CASH! Payments for camp at £15 for 1 single day or £25 2 days (£12.50 each day). If you do cancel your camp or do not turn up to camp, we can not guarantee your payments will be refunded. If you book a space, this can be preventing someone else from joining us.
Refund Policy: Unfortunately we can not guarantee a refund with your payments as your payments go towards inflatable hires and venue hires. Your spots can also be the space that prevents another customer from joining.
Late payment fee: Their is no late payment fee, however we do ask you to make your payment to confirm your booking so we can arrange registers and keep the camp going ahead.
Medical Information: We Require parents to provide accurate health details for their child (e.g., allergies, medical conditions, emergency contacts)
Emergancy Procedures: You MUST provide more than 1 Emergancy contact for us to contact encase of any type of Emergancy. Without this, your child will not be valid for registration.
Insurance: We have our very own insurance and the inflatables also carry out their own insurance. Please If anybody has any insurance concerns we are more than happy to provide this information.
Behaviour Expectation: At SDPC, we aim to create a fun, safe, and respectful environment for all participants. We expect all campers to treat others with kindness, respect, and sportsmanship. By attending our camp, parents and guardians agree to the following behaviour guidelines:
- Respect for Others: Campers are expected to treat fellow campers, coaches, staff, and any visitors with respect and courtesy. This includes:
- Using appropriate language.
- Not engaging in bullying, teasing, or exclusionary behavior.
- Respecting personal space and the feelings of others.
- Sportsmanship: We emphasize positive attitudes, fairness, and playing to the best of one’s abilities. Campers are expected to:
- Show respect for teammates, opponents, and officials during all activities.
- Demonstrate good sportsmanship whether winning or losing, and handle competition gracefully.
- Listening and Following Instructions: Campers should listen to and follow instructions given by coaches, staff, and volunteers. This includes:
- Participating in activities to the best of their ability.
- Following safety rules and guidelines at all times.
- Safety First: The safety and well-being of all campers is our top priority. Campers must:
- Follow all camp safety rules and guidelines as instructed by staff.
- Wear the appropriate gear for all activities (e.g., sportswear, shoes, helmets, etc.).
- Report any injuries, discomfort, or unsafe conditions immediately to a coach or staff member.
- No Harassment or Aggression: We will not tolerate any form of physical or verbal aggression, including:
- Fighting, hitting, pushing, or roughhousing.
- Bullying, name-calling, or harmful teasing.
- Intimidation or aggressive behavior toward others.
- Respect for Property: Campers should respect the camp facilities, equipment, and belongings of others. This includes:
- Treating camp equipment and property with care.
- Not damaging or vandalizing camp property or the property of others.
- Compliance with Camp Rules: All campers are expected to follow the specific rules set out for each activity, as well as any camp-wide rules. Failure to do so may result in consequences, including:
- A verbal warning.
- A time-out or removal from an activity.
- In extreme cases, removal from the camp without refund (if behavior does not improve).
- Verbal Warning:
- If a camper displays inappropriate behavior (e.g., not following instructions, minor disruptions), they will receive a verbal warning. The coach or staff member will explain what the issue is and what is expected moving forward.
- Time-Out or Temporary Removal from Activity:
- For more disruptive behavior, the camper may be asked to take a short time-out away from the activity to calm down and reflect on their actions. This may involve sitting out of a game or taking a break from the group to regroup and regain focus.
- Parental Notification:
- If behavior continues after verbal warnings or time-outs, the camper’s parent or guardian will be contacted to discuss the issue. This may involve a phone call or a meeting with the parent, camper, and camp staff to address the behavior and agree on a plan for improvement.
- Behavioral Improvement Plan:
- In cases where disruptive behavior persists, a behavioral improvement plan may be developed. This plan will outline specific goals and expectations for the camper and may include additional strategies for managing behavior. The camper, parents, and camp staff will work together to monitor progress.
- Suspension from Camp:
- If the behavior continues to be disruptive or harmful to others, the camper may be temporarily suspended from camp for a designated period of time. This decision will be made in consultation with the camper’s parents and will be based on the severity of the issue. No refund will be provided for the days missed during suspension.
- Expulsion from Camp:
- In extreme cases, where a camper’s behavior poses a serious safety risk to themselves or others, or if they repeatedly violate camp rules despite previous warnings, they may be permanently removed from the camp. In such cases, parents will be notified immediately, and the camper will be asked to leave. No refund will be provided for the remaining days of the camp.
Types of Activities: We are very open to performing in different games and exercises as this will vary on the numbers we have that attends camps. We will look to do different football, rugby, dodgeball and other popular sport games. A lot of these games and sports will also take part on the inflatables, making the games exciting and more special.
Wavers and Risk: Agreeing to the Terms and Conditions is also you agreeing to accepting that in any sports will contain risks, even thoe we will be filling out a risk assessment form we will also be trying to minimise as much risk as possible. However in sports anything can happen with children, On inflatables their is risks of injury’s with children and with them both combined also does increase the risk of injury’s. We will be doing our very best to keep this a safe environment as possible. After registration a Health and Safety Quiz will be given with the children to make sure they are all fully aware of what we ask and our expectations.
Appropriate gear and clothing: We ask that all of our children are wearing the correct sporting clothing. We would like all of our children to keep hydrated so that they must bring some kind of water bottle. As the children will attending camp over lunch time, we ask that you bring a lunch box for your child. On sunny days plays make sure your child is wearing appropriate sun cream. Your child will have an opportunity to upkeep this throughout the day. Our staff are unable to provide cream and children are also unable to share sun cream with other children. On wet days, We may have to divert to been inside where a very small amount of activity’s are limited and no inflatables will be provided. Depending on the level of rain will hold the question if we stay outside or decide to go in. No studded boots are allowed. As children will be going on and off of inflatables all day, we do ask that your child is wearing appropriate footwear that your child can put on and remove on their own.
Medical Content: Parents must provide any medical requirements with clear instructions on how to use if needed. Parents agreeing to the Ts and Cs also is agreeing that the staff is consenting to staff to medical treatment encase of emergancy.
Pick up and Drop offs: We ask that if a different parent is dropping off the child to picking them up, this must be specified when the child is dropped off to a member of staff. If your child is picked up any later than 30 minutes late, you will be fined at the cost of £30.00 to cover the staffing costs. If any children are to walk home, this also has to be mentioned at the point of drop off.
Late pick up policy: If our staff is left with your child any later than 15:30 you will be fined for the costs of our staffing. You have 30 minutes from 15:00 to collect your children or a fine of £30 will be adhered.
Photos and Videos: Please state if your child is or is not allows in any images or videos for social media for marketing purposes.
Privacy: Any shared details with us will be kept confidentially, stored and protected.
Camp cancelation policy: If for any reason we need to cancel camp, we will aim to contact you immediately via texts and emails. You will be refunded your full amount of purchase.
weather related cancelation: We do have indoor options if the weather does take a turn for the worse. No inflatables will be used indoors. If we are at a situation where your camp gets cancelled during camp times, You will be contacted as soon as possible, this will be due to a serious situation and 50% of your payments will be refunded.
Unforeseen Circumstances: If for any unforeseen circumstances we feel to cancel the camp, during the camp hours all parents will be notified as soon as possible and 50% of payments will be refunded.
Contact Information: If you have any questions please go to our main page and contact us to clarify any information that has been provided.
Sports Development and Performance Coaching 